This policy explains what personal data the INNOVISION 2026 website collects, why, who can see it and what you can do about it. “We” means the INNOVISION 2026 organising team at the National Institute of Technology Rourkela, Odisha. By signing in or registering you agree to this policy and to our Terms and Conditions.
What we collect
- From Google sign-in: your name, email address and profile photo. We never see your Google password.
- When you register: your name, gender, college, enrolment or roll number and phone number.
- For the fee: the UPI transaction ID (UTR) and the screenshot of your payment that you upload. We do not collect card, bank or UPI PIN details.
- At the venue: when your entry pass is scanned, we record the time, the entry desk and which volunteer checked you in.
- Visit statistics: anonymous page-view counts through Vercel Analytics, which uses no cookies and does not identify you.
Why we use it
- To sign you in and keep you signed in.
- To verify your payment and confirm or reject your registration.
- To issue your QR entry pass and check you in at the gate, once per registration.
- To contact you about your registration or important changes to the fest.
- To keep the site secure and stop abuse, such as fake or repeated registrations.
We do not sell your data, use it for advertising or send you marketing email.
Who can see it
- You can see your own profile, registration and entry pass after signing in.
- The registration team sees registration details and payment screenshots to verify payments. Screenshots are kept in private storage and opened only through short-lived links.
- Gate volunteers see your registration details when they scan your pass, to match them with your college ID.
- Service providers that run the site for us: Google (sign-in), Supabase (database and file storage) and Vercel (hosting and visit statistics). They process data only to provide those services.
We share data with anyone else only if the law requires it.
Cookies and browser storage
We use two sign-in cookies, which last up to 7 and 30 days, so you stay logged in. The site also keeps small, temporary notes in your browser's session storage, for example to reopen the registration form after you sign in. We use no advertising or tracking cookies.
How long we keep it
We keep registration data, payment screenshots and check-in records only for as long as we need them to run INNOVISION 2026, handle questions about payments or entry and settle the fest's accounts. After that we delete them.
How we protect it
Data is sent over encrypted connections. Access is limited by role: participants can read only their own records, and only the registration team can see payment screenshots. Entry-pass codes are stored encrypted. No system is perfectly secure, but we take reasonable steps to protect your data.
Your choices and rights
- You can view your details in your profile and update your phone number there.
- You can ask us for a copy of your data, to correct details you can't edit yourself, or to delete your data.
- If you have a concern about how we handle your data, contact us first and we will try to resolve it.
Deleting your data cancels your registration and entry pass. We may keep a record of a payment where that is needed to settle accounts or resolve a dispute.
Changes to this policy
If we change this policy we will update it on this page and change the date at the top. Significant changes will also be announced on the site.
Contact us
For any privacy question or request, contact the organising team:
- Rishav Bansal+91 79788 88164
- Manjeet Srichandan+91 77355 10636